Job Description

Job Title

The Division of Administration/Disaster Recovery Unit (DRU) has a vacancy. This job is Unclassified.

The Office of Community Development (LOCD-DR) is the administrating agency of Community Development Block Grant Disaster Recovery (CDBG-DR) and Mitigation (CDBG-MIT) grants allocated to the state. The projects and programs funded by these grants address the long-term recovery and resilience of communities affected by Presidentially Declared Disasters. OCD's administration includes program design, implementation and close-out of programs representing a total portfolio of over $20 billion. This is a professional position designed to provide analysis of disaster recovery programs and projects to ensure effective implementation of disaster recovery efforts administered by the LOCD-DR. The position will maintain an understanding of federal programs for disaster recovery, as well as specific federal and state regulations applicable to the administration and implementation of federal recovery programs and projects.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state's capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

A baccalaureate degree in Business Administration, Finance, Construction Management, Urban Planning, Public Administration, Engineering or Environmental Studies

Substitutions:

Six years of full-time professional experience in disaster recovery may substitute for degree.

Preferred Qualifications:

• Knowledge of Community Development Block Grant Disaster Recovery
• Knowledge of Federal Emergency Management Agency Individual Assistance Program
• Professional experience with communications/public relations
• Proficiency in Microsoft Office Suite
• Knowledge of construction management
• Experience in assisting in the development of implementation documents
• Experience in assisting with budgets, timelines and expenditures

Job Duties and Other Information

Essential Functions:

Duties are illustrative and not comprehensive. Responsibilities may vary with individual assignment.

• Oversees, monitors, and evaluates the administration of disaster recovery and mitigation programs and project operations to ensure compliance with state and federal regulations.
• Reviews, evaluates, and provides analysis to management on grantees' applications and projects for funding.
• Provides analysis for the preparation of federal reports, as required, and of correspondence of a complex and sensitive nature regarding recovery areas and projects.
• Reviews requests for expenditures of program funds by local governments assigned to caseload.
• Attends training and technical workshops relevant to disaster recovery and mitigation efforts.
• Understands and ensures compliance of program priorities, policies and processes to provide superior customer service and communication to the program's internal and external partners in a clear and effective manner.
• Works directly with applicants and program contractors to ensure applications are moving through the respective program in an accurate and efficient manner.
• Monitors processes and performance of program's primary contractor and provides monitoring reports to manager.
• Provides situational reports on items that may need to be addressed, including, but not limited to, compliance, monitoring and closeout activities.
• Perform invoice reviews to ensure quality assurance and compliance with contract deliverables have been met. Maintains tracking and reporting of all submitted invoices.
• Monitors and reports active construction projects, as assigned, to ensure scope and quality compliance, as well as defined construction timelines are being met as outlined for programs.
• Assists in research for development and implementation of goals, objectives, policies, procedures, performance objectives, standards, and reporting systems for program areas or special projects.
• Assists with and maintains ongoing policy request updates as well as accurately tracks outstanding policy requests, approvals, implementation and revision dates.
• Monitors, and evaluates primary contractor staff on project objectives and tasks assigned by supervisor to provide analysis to management on project operations and ensure compliance with program policy and directives.
• Reviews and draft comments on proposed programmatic specialty areas suggesting alternative courses of action as applicable.
• Reviewing and approving Cooperative Endeavor Agreements for assigned programs.
• Assisting in the planning and organization of workshops or technical assistance outreach to grantees, sub-recipients, local officials, consultants and contractors relative to implementation of funded projects.
• Act as liaison between community groups, government agencies, the private entities, local stakeholders and elected officials in developing watershed-based plans.
• Coordinating and overseeing on-site visits of sub-recipients/awardees to verify compliance with program guidelines and federal and state regulations.
• Working closely with data management team to ensure timely and accurate submission of program reports as required.
• Identify technical assistance needs for sub-recipients/awardees and request assistance, if needed.

Position-specific details: Louisiana is a "State as a Model Employer" for People with Disabilities.

How to apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system. * Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 219-1041. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact: Erica R. Gay HR Specialist Division of Administration/Office of Human Resources email: Erica.Gay@la.gov

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